Lease Renewal Tracker
Know exactly when every lease expires, when you need to notify each tenant, and what a non-renewal will cost you — all in one place.
Most small landlords find out a lease is expiring when the tenant mentions it — or doesn't. By then it's often too late to give proper notice, negotiate a renewal, or plan for turnover. This tracker gives you a clear view of every upcoming expiration, the notice deadline for each lease, and the financial cost of letting a unit turn over.
What it tracks
What the Summary tab shows
- Leases expiring within 30, 60, and 90 days
- Count of leases by decision status (Pending / Renew / Non-Renew / Month-to-Month)
- Net monthly rent change if all renewals go through at proposed rates
- Total estimated turnover cost exposure from non-renewals
How it works
- Set your default notice period in Settings (typically 30–60 days — check your lease and state law)
- Enter one row per lease — unit, tenant, and lease end date
- Notice Deadline and days remaining calculate automatically from the lease end date
- Update the Decision column as you confirm renewals or non-renewals
- Enter proposed rent and estimated turnover costs to see the financial picture on the Summary tab
What's included
- Lease Renewal Tracker Excel workbook (.xlsx)
- Roll tab with 20 pre-formatted lease rows (expandable)
- Configurable notice period — set once for your portfolio
- Automatic notice deadline and days-remaining countdown
- Summary tab with expiration calendar and financial exposure
- Lifetime minor updates included
- Immediate download after purchase
FAQ
What's the notice period setting for?
Most leases and state laws require you to notify a tenant of non-renewal a set number of days before the lease ends — commonly 30 or 60 days. Enter your number once at the top, and the Notice Deadline for every row calculates automatically. You can override it if individual leases have different terms.
How do I estimate turnover cost?
A reasonable estimate includes: 1–2 months of lost rent during vacancy, cleaning and repairs between tenants, and any advertising or leasing costs. Enter your best estimate in the Est. Turnover Cost column for non-renewing leases — the Summary tab adds them up so you can see your total exposure.
Does it work alongside the Rent Roll Tracker?
Yes — they're designed to complement each other. The Rent Roll Tracker is your live portfolio register (who's in each unit, what they pay, vacancy status). This tracker focuses specifically on the renewal decision process: who's coming up, what you plan to do, and what it costs.
Is this a subscription?
No. One-time purchase, lifetime minor updates included.